Grant Accounting Specialist

Job Description:

****This is a full-time Temporary/Remote position (3–6 months, with possibility of extension) ****

Hourly rate commensurate with experience.

SUMMARY OF JOB PURPOSE:

Responsible for providing financial and accounting office support to for the organization. Performs the accounting and financial service functions for programs funded by grants or special revenue. These functions include: preparing financial projections and budgets, actual v. budget reporting, reviewing/monitoring of individual grants and transactions for compliance with private, local, state and federal fund requirements, monthly reimbursements and collections, journal entries, and financial grant reporting including preparation of reports for granting authorities and the district’s annual report. Position may also be required to verify budget proposals for grant applications.

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Prepares complex grant budgets in a variety of formats. Develops, implements and maintains the budget spreadsheet template.
• Reviews budget and personnel policies; federal, state and local laws and regulations; and funding agency policies to determine how they relate to budgeting for specific grants.
• Prepares monthly reimbursement package for state and federal grants
• Prepares monthly reconciliation of grant personnel and other expenses accordingly
• Assist with preparing and submitting reimbursement requests (RFRs) for federal, state, and local government grants.
• Performs a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.
• Coordinates the work of other office support staff assisting with grant related projects.
• Performs special projects and other related duties as assigned.
• Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team. 
• Represents the organization with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public. 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

High School diploma/GED; AND two (2) years of grant accounting support experience; OR an equivalent combination of education, training and experience.

Required Knowledge and Skills

Knowledge of:

• Policies and procedures of the accounting and finance functions.
• Use of specified computer applications including the design and management of databases or spreadsheet files and the development of special report formats.
• Business arithmetic.
• Financial record keeping and bookkeeping practices and techniques.
• Standard office practices and procedures, including filing and the operation of standard office equipment.
• Correct business English, including spelling, grammar and punctuation.
• Basic budgetary practices and terminology.
• Practices of reviewing financial documents for completeness and accuracy.
• Prior experience with government grant invoicing.
• Techniques for working with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds. 

Skill in:

• Performing accounting and financial office support work.
• Reading and explaining rules, policies and procedures.
• Analyzing and resolving varied financial office administrative problems.
• Organizing, researching and maintaining financial files.
• Performing accurate arithmetic calculations.
• Reviewing financial documents for completeness and accuracy.
• Reviewing, posting, balancing and reconciling financial records.
• Maintaining accurate financial records and preparing accurate and timely reports.
• Organizing own work, setting priorities and meeting critical deadlines.
• Communicating effectively in oral and written forms.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Nevada driver’s license.
• CPR and first aid certification within six (6) months of date of employment.

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in typical office setting and use standard office equipment; stamina to sit, stand and walk for extended periods of time; strength to lift and carry up to 25 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.